10 Essential Software Management Skills Every Windows User Should Know

This is the fifth lesson in my nine-part series covering 50 useful Microsoft Windows skills every computer user should know.

Software programs, also called applications or apps, allow your computer to perform useful tasks. You may install programs for writing documents, editing photographs, watching videos, managing finances, communicating with others, or protecting your computer.

Unfortunately, installing the wrong program—or clicking the wrong download button—can also introduce unwanted software, annoying advertisements, browser changes, or malware.

In the accompanying video, I will demonstrate how to safely install and remove software, manage default applications, and avoid programs you never intended to install.

The exact wording and location of some options may vary slightly between Windows 10 and Windows 11.

1. Understand Where Windows Software Comes From

Windows programs are commonly installed from:

• The Microsoft Store

• The software developer’s official website

• A trusted software retailer

• A CD, DVD, or USB drive

• Your employer or organization

• A computer manufacturer’s support website

The Microsoft Store is often one of the safest and easiest places for beginners to install applications because Microsoft reviews the apps and manages the installation process.

However, many useful Windows programs are not available through the Microsoft Store. In those cases, download the installer directly from the software developer’s official website.

Avoid downloading programs from unfamiliar websites simply because they appear first in a search result.

2. Make Sure You Are on the Official Website

Scammers sometimes create fake download pages that resemble legitimate software websites.

Before downloading anything, check the website address carefully.

For example, if you want to download software from Microsoft, Adobe, Brother, Dell, HP, or another company, make sure you are actually visiting that company’s official website.

Be cautious when a download page:

• Opens several pop-up windows

• Claims your computer is already infected

• Displays multiple flashing Download buttons

• Requires unrelated browser extensions

• Asks for payment for normally free software

• Redirects you through several unfamiliar websites

• Tries to install a separate download manager

A professional-looking website is not automatically a trustworthy website.

3. Check the Program Before Installing It

Before installing a program, make sure it is appropriate for your computer.

Check:

• Whether it supports your version of Windows

• Whether it requires a 32-bit or 64-bit system

• How much storage space it needs

• Whether it requires a subscription

• Whether it is free, a trial, or paid software

• Whether your computer meets the system requirements

• Whether the publisher is reputable

You can check whether Windows is 64-bit by opening:

Settings > System > About

Look for System type under the device specifications.

Most modern Windows computers use a 64-bit version of Windows, but you should still verify it before downloading software that offers several versions.

4. Recognize the Correct Download Button

Many download websites contain advertisements designed to look like download buttons.

The real button may say:

• Download

• Download for Windows

• Free Download

• Get the App

• Install

• Download 64-bit

Before clicking, look closely at the surrounding text and confirm that the button belongs to the software you actually want.

Be cautious of large buttons that advertise:

• Driver updates

• Computer cleaning

• Faster downloads

• Virus removal

• Browser extensions

• System optimization

These may be advertisements rather than part of the program you intended to download.

When possible, download software directly from its official website instead of a third-party download site.

5. Understand Installation Files

Windows installation files commonly end with extensions such as:

• .exe

• .msi

• .msix

• .appx

After downloading an installation file, it will usually appear in your Downloads folder.

Do not automatically open every downloaded file. First, confirm:

• The filename matches the program

• The publisher is correct

• The file came from the expected website

• Windows Security did not display a warning

• The file does not have a strange double extension

A filename such as:

PhotoEditor.exe

may be normal.

A filename such as:

PhotoEditor.pdf.exe

should be treated with suspicion because it may be trying to disguise an executable program as a document.

6. Pay Attention During Installation

Do not simply click Next repeatedly without reading each screen.

Some free programs offer additional software during installation. The extra programs may be preselected, meaning they will be installed unless you remove the checkmark or decline the offer.

Watch for options such as:

• Install this additional program

• Change your browser homepage

• Make this your default search engine

• Add a browser toolbar

• Install a free trial

• Send usage information

• Launch automatically when Windows starts

Choose Custom, Advanced, or Manual installation when available. These options may reveal bundled programs or settings that the standard installation hides.

Decline anything you did not specifically intend to install.

7. Understand Windows Security Prompts

When a program attempts to make changes to Windows, you may see a User Account Control message asking:

Do you want to allow this app to make changes to your device?

Before selecting Yes, check the program name and verified publisher.

A recognized publisher does not guarantee that a program is safe, but an unfamiliar or missing publisher is a reason to stop and investigate.

Select No when:

• You did not start an installation

• You do not recognize the program

• The publisher appears suspicious

• The prompt appeared unexpectedly

• You are unsure why the program needs permission

Do not approve a security prompt merely to make it disappear.

8. Keep Installed Software Updated

Software developers release updates to correct security weaknesses, fix errors, and add improvements.

Some programs update automatically. Others notify you when an update is available or require you to check manually.

Whenever possible, update software from inside the program itself or from the developer’s official website.

Be cautious of unexpected pop-ups claiming:

• Your drivers are dangerously outdated

• Hundreds of programs require immediate updates

• Your computer will fail unless you pay

• A special utility must repair your software

Fake update warnings are commonly used to distribute unwanted software and malware.

Windows Update handles many Microsoft and hardware updates, but it does not necessarily update every program installed on your computer.

9. Safely Remove Programs You No Longer Need

Programs you no longer use may consume storage space, run in the background, display notifications, or slow the computer’s startup.

In Windows 11, open:

Settings > Apps > Installed apps

In many Windows 10 systems, open:

Settings > Apps > Apps & features

Find the program, open its options, and select Uninstall.

Follow the instructions on the screen. You may need to restart the computer after the removal is complete.

You can also remove traditional desktop programs through:

Control Panel > Programs > Programs and Features

Do not delete a program by simply removing its folder from the Program Files directory. This may leave behind settings, services, shortcuts, and other files.

Use the program’s proper uninstall option.

10. Manage Default Applications

A default app is the program Windows automatically uses to open a particular type of file or link.

For example, you can choose which program opens:

• Web links

• PDF documents

• Photographs

• Music files

• Video files

• Email links

• Text documents

Open:

Settings > Apps > Default apps

You can search for an application or select a file type, such as:

• .pdf

• .jpg

• .mp3

• .html

Choose the program you want Windows to use.

Be careful during software installation because some programs will ask to become the default application. Do not accept unless you actually want that program to open those files.

Recognize Programs You May Not Need

A new computer often includes trial programs, manufacturer utilities, games, promotional applications, and other preinstalled software.

Some of these programs may be useful. Others may never be needed.

Before removing an unfamiliar program, search for its name and determine what it does. It may be related to:

• Hardware drivers

• Sound or display controls

• Touchpad features

• Printer software

• Backup tools

• Windows components

• Security software

Do not remove something simply because you do not recognize its name.

At the same time, be cautious of programs claiming to:

• Clean the Windows Registry

• Fix thousands of computer errors

• Automatically update every driver

• Double your internet speed

• Increase memory with one click

• Provide free access to paid software

• Remove viruses only after you purchase the full version

Programs that make exaggerated promises often provide little benefit and may create new problems.

Avoid Pirated and Cracked Software

Pirated software may be advertised as a free version of an expensive program, but it often contains modified files designed to bypass licensing protection.

Those same modifications may also install:

• Password stealers

• Remote-access tools

• Ransomware

• Cryptocurrency miners

• Browser hijackers

• Other malware

A free download is not a bargain if it compromises your passwords, financial information, photographs, or personal files.

Use legitimate software from trusted sources. When commercial software is too expensive, look for a reputable free or open-source alternative.

Create a Restore Point Before Major Changes

Before installing an important driver, system utility, or program that makes major changes to Windows, consider creating a System Restore point.

A restore point may help return certain Windows settings and system files to an earlier condition if the installation causes problems.

Search the Start menu for:

Create a restore point

Select your Windows drive, choose Create, and give the restore point a descriptive name.

System Restore is useful, but it is not a substitute for backing up your personal files.

Watch the Step-by-Step Video

In the accompanying video, I demonstrate how to:

• Find software from a trusted source

• Identify the correct download button

• Check a downloaded installation file

• Understand Windows security prompts

• Avoid bundled and unwanted programs

• Install a Windows application

• Update installed software

• Uninstall programs properly

• Choose default applications

• Identify potentially unnecessary software

You can pause the video, follow the steps on your own computer, and replay any section you need to see again.

Installing software is easy. Installing it safely requires slowing down, reading each screen, and understanding what you are allowing the program to do.

If you found this lesson helpful, please leave a comment, sign up for ExtraHelp.us email updates, and share it with someone who may need a little extra computer help.

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